Workspace membership
Add members within the organization's account so they can be invited to collaborate on assistive technology assessments when needed.
Assistive technology workspace collaboration software
Bring your whole AT team into one assessment with clear control over who can view or edit each section.
evalKeeper's Workspace Collaboration helps multidisciplinary assistive technology teams work from one shared assessment. Invite members from within your account or outside collaborators, then assign view or edit access by section so each person can contribute where appropriate without exchanging separate documents.
One assistive technology assessment, several contributors
AT assessments often depend on more than one professional.
Bring multidisciplinary input together while keeping each collaborator's access clearly defined.
Workspace Collaboration is part of evalKeeper.
Collaboration takes place inside the same assistive technology assessment used throughout the evaluation, trial, recommendation, and implementation workflow.
An assistive technology assessment may involve an ATP completing the evaluation, a teacher providing classroom input, an SLP contributing communication information, an OT addressing access needs, and a supervisor reviewing the work. Coordinating those contributions through emailed documents and separate copies can make it difficult to keep everyone working from the same current assessment.
evalKeeper's Workspace Collaboration keeps contributors working from one shared assistive technology assessment. The assessment owner can invite other members within the organization's account as well as outside collaborators who are not part of the organization.
Being invited does not automatically provide edit access throughout the assessment. Each assessment section is assigned either view or edit access for that collaborator. Editable areas can include sections such as goals, tasks, implementation, trial success, anticipated benefits, and funding justification. As collaborators contribute, evalKeeper also tracks who most recently modified the assessment, providing visibility into the latest contributor.
Assistive technology workspace collaboration capabilities
Collaborate on one assessment with section-level view and edit permissions.
Bring internal and external contributors into a shared assistive technology assessment while keeping ownership, access, and editing responsibilities clearly defined.
Outside collaborator invitations
Invite contributors who are not part of the organization's account when an assistive technology assessment requires input from someone outside your internal team.
Assessment-level sharing
Collaboration is granted for an individual assessment, with the assessment owner controlling which people are invited to work within that record.
Permissions, not blanket editing access
Being invited as a collaborator does not automatically provide editing access throughout the assessment. Each section is assigned view or edit access based on that collaborator's responsibilities.
Section-level editing permissions
Assign edit access to individual assessment sections based on each collaborator's role in the evaluation, while other sections remain view-only for that person.
View-only access
Give a collaborator access to view a section and its contents while keeping that information read-only.
Last updated by
See who most recently updated the assessment, giving the team visibility into the latest contributor as collaborative work moves forward.
Permissions tailored by section
Give a collaborator edit access to the sections where they need to contribute while keeping their other assessment sections view-only.
Role and membership awareness
evalKeeper considers workspace membership and role alongside assessment ownership and assessment-specific collaboration permissions when determining access.
Assessment ownership
The assessment owner remains in control of who is invited to collaborate and which view or edit permissions each collaborator receives.
Cross-discipline collaboration
Support multidisciplinary assistive technology teams where an ATP, teacher, SLP, OT, supervisor, or other contributor may each have a role in the same assessment.
One shared assessment
Keep authorized contributors working from the same assistive technology assessment instead of exchanging separate document copies by email.
How collaboration works on an assistive technology assessment
Bring the right contributors into one shared assessment.
Workspace Collaboration gives the assessment owner a straightforward way to invite contributors and define whether each person can view or edit individual sections.
Bring colleagues into the account so they can be invited to collaborate on assistive technology assessments.
The assessment owner invites the specific account members or outside collaborators needed for that assessment.
Choose, section by section, whether each collaborator can view the content or edit it directly.
Contributors work within the same assessment instead of maintaining and exchanging separate document copies.
How assessment access is determined
Membership, ownership, role, and collaboration permissions work together.
evalKeeper considers the user's relationship to the workspace and assessment before determining what assessment content they can view or edit.
The user logs in
evalKeeper identifies the signed-in user before determining the assessment access available to that person.
Workspace membership and role are identified
The user's workspace membership and role are considered as part of determining their available access.
Assessment ownership is checked
evalKeeper determines whether the signed-in user is the owner of the specific assistive technology assessment.
Collaboration permissions are applied
If the user is a collaborator, the view or edit permissions assigned to that person for the assessment are applied.
Available access is determined
evalKeeper uses membership, role, ownership, and assessment-specific collaboration permissions to determine what the user can view or edit.
Section-level collaborator permissions
Choose view or edit access for each assessment section.
Each section is assigned either view or edit access for each collaborator, making it clear what information they can review and where they can contribute directly.
View
View the assessment section and its contents while keeping the information read-only.
Edit
Edit the content of that assessment section directly. As collaborative work continues, evalKeeper tracks who most recently modified the assessment, giving the team visibility into the latest contributor.
Frequently asked questions
Assistive Technology Workspace Collaboration with evalKeeper
Learn how evalKeeper supports collaborative assistive technology assessments using assessment ownership, internal and external collaborators, and section-level view or edit permissions.
An assessment owner can invite other members within the same account as well as outside collaborators who are not part of the organization, allowing internal and external contributors to work within the same assistive technology assessment.
No. Being invited as a collaborator does not automatically provide editing access throughout the assessment. Each assessment section is assigned either view or edit access for that collaborator.
View or edit permissions can be assigned across assessment sections based on the collaborator's responsibilities. Editable areas include sections such as funding justification, trial success, implementation, goals, tasks, and anticipated benefits.
Yes. Each assessment section can be assigned independently as view or edit for that collaborator. For example, a collaborator could edit the implementation section while other sections remain view-only.
evalKeeper considers workspace membership, role, assessment ownership, and any assessment-specific collaboration permissions when determining what content and actions are available to the user.
Yes. Workspace Collaboration supports multidisciplinary assistive technology teams where professionals such as an ATP, teacher, SLP, OT, supervisor, or other contributor may each participate in the same assessment with appropriate view or edit access.
The assessment owner controls collaboration for that assessment by inviting the people who should participate and assigning their section-level view or edit permissions.
evalKeeper tracks the most recent person to modify the assessment, giving the team visibility into who made the latest contribution while collaborators work across their assigned sections.
Explore assistive technology workspace collaboration in evalKeeper.
Request a 30-day trial and see how internal and external collaborators, assessment-level sharing, and section-level view and edit permissions can bring your multidisciplinary AT team into one shared assessment. No credit card is required.