evalKeeper was created to help assistive technology professionals organize the many moving parts involved in an AT assessment—from referral and documentation to device trials, recommendations, reports, implementation, and follow-up.
The idea for evalKeeper began with a simple question: was there a modern platform available to help replace older assistive technology assessment tools and better support the full assessment process?
That question revealed a broader challenge. Many AT professionals were still managing important work through a mixture of paper forms, word-processing documents, spreadsheets, email, shared drives, and separate systems.
Assistive technology assessment work includes more than collecting answers. Professionals may need to organize referral details, functional needs, environments, observations, device options, trials, recommendations, funding documentation, implementation tasks, and follow-up.
When information is stored in separate files and systems, it becomes harder to review the complete story, compare device trials, explain why a recommendation was made, or see what needs to happen next.
evalKeeper was developed to bring assessment documentation, trial evidence, reports, recommendations, implementation planning, tasks, and follow-up into one organized platform built around assistive technology services.
evalKeeper is designed to make the assessment process easier to follow, easier to document, and easier to carry forward after a recommendation has been made.
evalKeeper can support individuals, teams, schools, agencies, practices, and organizations that need a more structured way to manage AT assessment information.
Organize assessments, trials, recommendations, reporting, and follow-up across a varied caseload.
Coordinate referral, assessment, participation, device consideration, implementation, and team input.
Document functional needs, observations, device trials, recommendations, and measurable outcomes.
Support defined roles, shared resources, consistent practices, and coordinated team access.
The goal is not to add more complexity. The goal is to make the work surrounding an assistive technology assessment easier to organize and understand.
Reusable templates and organized fields support consistency while still allowing professionals to document the unique needs of each individual.
Trial notes, scoring, observations, photos, and outcomes can remain connected to the technology options and recommendations they support.
Documentation collected during the assessment can be carried forward into reports and supporting materials instead of being repeatedly re-entered.
Tasks, reminders, implementation work, and next steps can remain connected to the individual and the original assessment.
Defined roles and permissions help teams collaborate while controlling who can view, edit, administer, or manage different parts of the platform.
Sensitive professional information requires security controls, authentication safeguards, and responsible access management throughout the platform.
Assistive technology assessments may contain sensitive personal and professional information. evalKeeper is designed with modern safeguards intended to protect data, control access, and support responsible use.
Access controls, authentication events, roles, and permissions are treated as essential parts of the application rather than optional add-ons.
evalKeeper uses encryption safeguards designed to protect information as it moves through the platform and while it is stored, helping reduce the risk of unauthorized access.
The platform is designed to support the responsible handling of personally identifiable information through controlled access, security-focused workflows, and account-level safeguards.
Multi-factor authentication adds another layer of protection beyond a password and helps reduce the risk associated with compromised login credentials.
Account owners can assign roles and permissions that help limit users to the information and administrative functions appropriate for their responsibilities.
Important authentication and administrative events can be recorded to improve visibility into account access and security-related activity.
Administrative and billing responsibilities can be assigned separately from paid member access, allowing organizations to support oversight and account management without unnecessary seats.
Assistive technology professionals often rely on established resources such as WATI forms and the SETT Framework to guide assessment and technology consideration. evalKeeper does not require professionals to abandon those approaches or follow a single prescribed assessment method.
Instead, evalKeeper provides a flexible digital workspace where familiar AT assessment processes can be organized, documented, and carried forward. Teams can create reusable assessment templates based on the questions, categories, and decision-making processes that already support their work.
A SETT-based assistive technology assessment , for example, can still examine the Student, Environments, Tasks, and Tools. evalKeeper provides the structure to document that information, connect it to device trials and recommendations, generate reports, and keep implementation and follow-up visible after the assessment is complete.
Request a trial account and explore how evalKeeper can help organize assistive technology assessments, device trials, recommendations, reports, and follow-up. No credit card is required to get started.