Detailed item records
Maintain item names, tags, models, serial numbers, purchase information, warranty dates, licensing and part identifiers, descriptions, images, and other inventory details.
Assistive technology lending library software
Manage shared AT equipment with inventory, lending, due dates, and reporting connected.
evalKeeper's Lending Library gives assistive technology teams a structured place to manage devices and equipment, organize inventory details, track checkouts and returns, monitor due dates, maintain item records, and create reports without relying on separate spreadsheets and disconnected lending logs.
Beyond a checkout spreadsheet
Keep inventory details and lending activity connected.
A lending library has to answer more than whether a device is available.
The Library is part of evalKeeper.
Organizations can manage shared equipment in the same platform used for assistive technology assessment and workflow management.
Assistive technology programs may need to know what equipment they own, how an item is classified, where it belongs, whether it is available, who has it, when it should return, and what has happened to it over time. When those answers live in separate files or informal lending logs, routine inventory work can become difficult to follow.
evalKeeper's Lending Library organizes inventory records and the reference information behind them, including models, manufacturers, vendors, categories and category types, locations and rooms, departments, statuses, conditions, and lending users.
Active lending information remains connected to the item. Teams can review checkout destinations, checkout dates, return due dates, upcoming returns, overdue items, notes, maintenance activity, and item history from a structured Library workspace.
The result is a more complete operational record for shared assistive technology equipment while keeping the workflow approachable for the people who manage and review the Library.
Lending Library capabilities
From item setup to checkout, return, and reporting.
The Library combines detailed inventory management with the tools needed to keep lending activity, due dates, and operational records visible.
Structured Library setup
Organize models, manufacturers, vendors, categories and types, locations and rooms, departments, statuses, and conditions so inventory stays consistent and searchable.
Lending users and destinations
Maintain the people who can receive Library items and track active checkout assignments to users or configured locations and rooms.
Checkout and due-date calendar
Review current checked-out items by due date in a responsive calendar that converts to a practical column view on smaller screens.
Overview and attention visibility
Use the Library dashboard to see inventory and lending activity at a glance, including checked-out items, overdue returns, due-soon activity, and areas that need attention.
Notes, maintenance, and history
Keep item notes, maintenance records, and a lending/activity history associated with the equipment record instead of separating operational context from the item.
CSV inventory import
Bring item records into the Library from CSV with validation and duplicate checking, while creating supported reference values when they do not already exist.
Search, filters, sorting, and saved columns
Work through larger inventories with searchable tables, filtering, sortable columns, pagination, bulk operations, and remembered column visibility preferences.
Built-in and custom reports
Run ready-to-use Library reports or build a report by choosing columns, combining filters, selecting sort order, grouping results, and adding optional summary information.
Saved and scheduled reports
Save custom Library report definitions for reuse and schedule PDF reports for automatic email delivery on daily, weekly, or monthly schedules.
View and edit roles
Give appropriate team members Library visibility while reserving inventory-changing actions for users with Library edit access.
Connected detail-to-item navigation
Move from Library setup details to the exact items that use a model, category, type, location, room, vendor, status, condition, department, manufacturer, or lending user.
Library reporting
Build the report you need, save it, and let evalKeeper deliver it.
The guided Library report builder keeps users inside a consistent reporting structure while still allowing meaningful customization. Reports use current Library data at the time they run and can be generated as professional PDF documents.
Select the fields to include and arrange the report around the information that matters.
Combine multiple filters and define sorting to narrow and organize the results.
Group related items and add optional counts, availability, checkout, due-date, or purchase-cost summaries.
Reuse saved report definitions or schedule reports for automatic PDF delivery by email.
Designed for ongoing Library work
Make everyday equipment management easier to review and follow.
The Library is designed around the recurring questions teams ask when equipment is shared across people, rooms, locations, or programs.
Know what is due and overdue
Current checkout and return information feeds the overview, calendar, reports, and item records so overdue and upcoming returns remain visible.
Move from a setup value to the affected items
When reviewing a model, category, type, location, room, status, condition, vendor, manufacturer, department, or user, teams can open the item list already filtered to the associated inventory.
Keep purchasing and asset context with the item
Purchase cost, purchase orders, invoices, dates, warranties, model and serial information, licensing, part numbers, SKU, UPC, and descriptions can stay with the inventory record.
Separate viewing from inventory changes
Library roles help organizations give users the visibility they need without automatically granting permission to change inventory and setup records.
Access that fits the responsibility
Support people who manage the Library and people who only need visibility.
Library access can be separated so operational users can maintain inventory while other authorized users review information and use reporting without changing Library records.
Library Edit
For users responsible for maintaining Library inventory and setup.
- Maintain items and Library setup values
- Manage lending and return information
- Use Library reporting and scheduled delivery
Library View
For authorized users who need Library information without inventory-changing access.
- Review Library inventory and lending information
- Use Library reporting without maintaining inventory records
- Keep inventory-changing actions reserved for Library Edit users
Frequently asked questions
evalKeeper Lending Library
Learn how the Library supports inventory, equipment lending, due-date visibility, and reporting.
The Library can organize shared equipment and item details, models, manufacturers, vendors, categories and types, locations and rooms, departments, statuses, conditions, lending users, active checkout information, due dates, notes, maintenance records, history, and Library reports.
Yes. Active checkout information includes the checkout destination, checkout date, and return due date. The Library overview, calendar, item records, and reports can help teams identify current, due-soon, and overdue lending activity.
Yes. The Library includes a CSV inventory import workflow with validation and duplicate checking. Supported reference information in the import can be matched to existing Library setup values or created when it does not already exist.
Yes. The guided report builder lets users choose report columns, combine filters, define sorting, group results, and select optional summaries. Custom definitions can be saved for reuse.
Yes. Saved Library reports can be scheduled for PDF email delivery using daily, weekly, or monthly schedules, allowing recurring reports to be delivered without requiring a user to manually run them each time.
Yes. Item records can maintain notes, maintenance entries, and historical activity so operational information remains associated with the equipment instead of being stored in separate tracking files.
Yes. Library access can distinguish between view and edit responsibilities, allowing authorized users to review Library information and use reporting without automatically receiving inventory-changing permissions.
Explore assistive technology lending library management in evalKeeper.
Request a 30-day trial and see how inventory, checkouts, return due dates, maintenance, history, CSV import, custom reporting, and scheduled report delivery can be managed in one connected Library workspace. No credit card is required.